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Mandate of the Board
The directors are responsible for the
stewardship of the business and affairs of the Company.
The Board seeks to discharge this responsibility by
reviewing, discussing and approving the Company’s
strategic plans, annual budgets and significant
decisions and transactions as well as by overseeing the
senior officers of the Company in their management of
its day-to-day business and affairs. The Board’s primary
role is to oversee corporate performance and assure
itself of the quality, integrity, depth and continuity
of management so that the Company is able to
successfully execute its strategic plans and complete
its corporate objectives.
The Board delegates to the senior
officers the responsibility for managing the day-to-day
business of the Company. The Board discharges its
responsibilities to oversee management directly and
through the Audit Committee, the Corporate Governance
Committee and the Compensation Committee. In addition to
these regular committees, the Board may appoint ad hoc
committees periodically to address issues of a more
short-term nature. At all times, the Board will retain
its oversight function and ultimate responsibility for
matters that the Boardmay delegate to Board committees.
All the members of the Board must
have the skills and qualifications required for
appointment as a director. The
Board as a wholemust reflect a diversity of particular
experience and qualifications to meet the Company’s
specific needs.
The mandate of the Board also
includes but is not limited to:
Management
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Appointing the Chief Executive
Officer and the other senior officers of the
Company. The Board, through the Compensation
Committee, is also responsible for approving the
annual compensation of the Chief Executive Officer
and the other officers of the Company and
determining their objectives.
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Ensuring that management
succession planning programs are in place, including
programs to recruit
management with the highest standards of integrity
and competence and train, develop and retain them.
The Board is also responsible for reviewing and
approving such succession plans including those
concerning the current and future organizational
structure of the Company, in each case.
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Through the Compensation
Committee, establishing and updating the Company’s
executive compensation policy and ensuring that such
policy aligns management’s interests with those of
the shareholders.
Corporate Governance
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Approving the Board’s composition
and size, the selection of the Chair of the Board,
the candidates nominated for election to the Board,
committee and committee chair appointments,
committee charters and director compensation as well
as managing succession planning issues concerning
the Board to ensure that it has an appropriate
balance in terms of skills and experience. In doing
so, the Board will respond to recommendations
received from the Corporate Governance Committee but
will always retain responsibility for giving its
approval.
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Directly, and through the
Corporate Governance Committee, developing the
Company’s approach to
governance issues.
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Putting in place appropriate
structures and procedures to ensure that the Board
can function independently of management.
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Developing a mandate or position
description for the Chairman, the Chief Executive
Officer and each Committee Chair.
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Reviewing annually the size and
composition of the Board and its committees based on
qualification, skills and personal abilities sought
in Board members and as against their respective
charters and mandates. Additionally, the Board
members individual performance is reviewed against
the Company’s Statement of Expectations for
Directors.
Strategic Planning
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Participating directly, and
through its committees, in the review, discussion
and approval of the Company’s strategic plan. The
Board is also responsible for discussing and
considering the strategic plan and whether it
remains appropriate taking into account the risks
and opportunities inherent in the Company’s
business.
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Reviewing and considering the
business, operating, financial and other plans
proposed by management by which the Company will
execute its strategic plan.
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Reviewing and approving the
Company’s annual and short-term corporate objectives
developed by
management.
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Providing input to management on
emerging trends and issues thatmay affect the
business of the Company, its corporate strategy or
its annual and short-term corporate objectives.
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Monitoring the Company’s progress
in executing its corporate strategy and achieving
its annual and short-term corporate objectives and
overseeing management in changing such strategic
plan or objectives in light of changing
circumstances affecting the Company or its
businesses.
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Taking action as the Board deems
appropriate in the event that the Company does not
successfully execute certain strategic plans or
achieve its annual or short-term corporate
objectives or when other special circumstances
warrant.
Monitoring of Financial
Performance/Reporting and Other Financial Matters
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Reviewing and approving the
Company’s annual budget presented by management.
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Reviewing and approving the
Company’s annual audited financial statements and
unaudited interim financial statements and the notes
for each, as well as the annual and interim
Management’s Discussion andAnalysis, the Annual
Information Form, Management Proxy Circular, other
public offering documents and the Annual Report.
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Overseeing, directly and through
the Audit Committee, the processes implemented to
ensure that the financial performance and results of
the Company are reported fairly, accurately and in a
timely manner in accordance with generally accepted
accounting standards and in compliance with legal
and regulatory requirements.
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Overseeing, directly and through
the Audit Committee, the process implemented to
ensure integrity of the Company’s internal control
and management information systems.
Risk Management
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Overseeing the processes by which
the principal risks of the Company are identified,
assessed and managed and for ensuring that
appropriate risk management systems are implemented
and maintained with a view to achieving a proper
balance between risks incurred and the creation of
long-term sustainable value for shareholders.
Environmental Oversight
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Overseeing, with the assistance
of management, the processes for the implementation
and maintenance of environmental stewardship and
health and safety management systems that are
consistent with accepted industry practices and
comply with applicable laws and regulatory
requirements.
Corporate Policies and Procedures
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Directly and through its Board
committees, reviewing and approving, and monitoring
compliance with, all
significant policies and procedures by which the
Company and its wholly-owned subsidiaries conduct
their business and operations. In discharging such
responsibility, the Board shall ensure that such
policies and procedures are consistent with the
principle that the Company and its wholly-owned
subsidiaries must operate at all times in compliance
with applicable laws and regulatory requirements and
under the highest ethical standards.
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Adopting, and reviewing annually,
a written code of business conduct and ethics that
addresses, among other things, conflicts of
interest; protections and use of corporate assets
and information; confidentiality of corporate
information; fair dealing with the Company’s
shareholders, customers, suppliers, competitors and
employees; compliance with laws, rules and
regulations; and the reporting of any illegal or
unethical behaviour.
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Either directly or through one or
more Board committees,monitoring compliance with the
Company’s code of business conduct and ethics, and
considering and if thought appropriate,
grantingwaivers in respect of the code.
Communications and Reporting
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Approving and reviewing annually
the Company’s Corporate Disclosure Policy and other
communications policies and procedures that address
communications with shareholders, employees,
financial analysts, governments and regulatory
authorities, the media and the communities in which
the business of the Company and its wholly-owned
subsidiaries is conducted.
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